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Payroll preparation

Prepare an auditable package of reviewed time for an authorized payroll recipient. Keep approval, export version and delivery evidence distinct. The recipient should be able to identify which reviewed period and people the package actually contains.

Before you start

Export, period approval and partner settings require separate permissions. Resolve missing employment/calendar prerequisites first.

  1. Open Team time > Periods and select the organization period. Inspect pending time, leave and configuration blockers.

    Inspect period blockers
    Payroll preparation
    1 / 3
    Needs reviewVersionsDelivery
    Illustrative workflowThree decisions before approval
    1
    Missing clock-out

    Check the actual end time and breaks.

    Review
    2
    Requested extra time

    Decide the request and record the reason.

    Pending
    3
    Leave record

    Resolve the dates and payroll treatment.

    Review

    Worked time stays recorded. A manager’s decision determines the approved preparation record.

    Period
    16 - 31 Oct

  2. Have an authorized reviewer resolve entries and approve the period. Check the exact period and people before confirmation.

    Approve the reviewed period
    Payroll preparation
    2 / 3
    Needs reviewVersionsDelivery
    Illustrative workflowA correction creates a new version
    1. v1
      Approved snapshot

      Retained for history. Old download links are revoked on reopening.

      Retained
    2. ↻
      Reopen and correct

      Update the source record and review the changed totals.

      Needs review
    3. v2
      Approve the revised period

      A new approved snapshot keeps the earlier version intact.

      After approval
    Period approval
    Ready for confirmation

  3. Inspect delivery and receipt state. Reopening and retrying have separate controls; do not assume a downloaded file was sent. The period retains its approval state and export version, with delivery and receipt evidence shown separately when available.

    Distinguish export from delivery
    Payroll preparation
    3 / 3
    Needs reviewVersionsDelivery
    Illustrative workflowA payroll package ready for review
    XLSXReview workbook
    CSVStructured records
    PDFPeriod summary
    Version
    Approved period only
    Recipient
    Authorized payroll partner
    Receipt
    Pending partner confirmation

    Sending needs a configured recipient and email delivery. A queued message is not proof of receipt.

    The package prepares payroll inputs. It does not calculate statutory wages, transfer salaries or prove payment.

    Export version
    Version 2

Check the result

The period retains its approval state and export version, with delivery and receipt evidence shown separately when available.

Limits and prerequisites

The package prepares payroll inputs. It does not calculate statutory wages, transfer salaries or prove payment.