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Building arrival notices

Prepare building arrival notices for authorized recipients using the intended property’s eligible stays. A preview defines what will be shared, while the notice history records delivery rather than assuming building approval.

Before you start

Configure authorized recipients and notice settings. Sending requires its own action permission and delivery readiness.

  1. From Check-in, open the building-notification settings for the property whose arrivals you are managing. Recipient configuration belongs to that context, so check it before preparing a notice.

    Select the property’s notice settings
    Building arrival notices
    1 / 3
    Building notices
    BR
    Building receptionGarden building · arrival notices
    Saved
    AS
    Arriving stayA-104 · 2 guests · unit 402
    Review
    Notice settings
    Selected property

  2. Review recipients, eligible arriving stays and the exact content the building will receive. Share only permitted information; identity images, full document numbers and door codes do not belong in a building email.

    Preview the permitted arrival details
    Building arrival notices
    2 / 3
    GuestLaura Gómez
    Unit402
    Arrival9 Oct · 15:00
    Departure12 Oct · 11:00
    Supporting filearrival-notice.pdf
    Illustrative product viewDraft
    Preview
    Permitted content only

  3. When a stay changes, inspect the previous notice and current information before sending another version. A delivery result describes the email workflow, not whether the building approved the arrival.

    Read the notice history
    Building arrival notices
    3 / 3
    1. Arrival noticeA-104 · sent to building reception · Done
      1
    2. Changed arrivalCompare with the previous notice · Review
      2
    Notice history
    Recipients and delivery result

Check the result

The notice history records its recipients, permitted content and delivery result for the selected arrivals.

Limits and prerequisites

Do not add identity images, full document numbers or door codes to a building email. Email notices do not establish WhatsApp delivery or building approval.